Receiving Report Business Rules¶
This document outlines the business rules for the receiving report process in the PRS system.
Receiving Report Entity¶
A receiving report (RR) is a document that confirms the delivery of purchased items
Receiving Report Status Flow¶
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Business Rules¶
Receiving Report Creation Rules¶
- Requestor and Assigned Purchasing Staff can create one or more RR
- A RR can be created as a draft or submitted immediately
- Deliveries can only be created for Purchase Orders with status FOR_DELIVERY
- RR Number is auto-generated
- RR Letter is auto-generated
- One Purchase Order can have multiple Receiving Reports
- The sum of all delivery quantities of different RRs for an item cannot exceed the ordered quantity
- Each delivery must have a delivered date
- Delivery items must reference the Purchase Order items they correspond to
- Delivery Receipt from supplier must be uploaded
- Delivery Receipt No. from supplier must be inputted
- Returns will be inputted in the notes section
Receiving Report Rules¶
- The actual quantity received must be recorded
- Returned quantity will be inputted in the notes section
- Upon submission, status will be DELIVERED
- The delivery date must be recorded when a delivery is received