Invoice Report Business Rules

This document outlines the business rules for the invoice recording process in the PRS system.

Invoice Report Entity

An invoice report (IR) is a document that records an invoice issued by a supplier

Invoice Report Status Flow

DRAFT → INVOICE RECEIVED

Business Rules

Invoice Report Creation Rules

• Requestor and Assigned Purchasing Staff can create IR
• An IR can be created as a draft or submitted immediately
• An IR will reference a Purchase Order
• Invoice can only be created for Receiving Reports with status DELIVERED
• IR Number is auto-generated
• IR Letter is auto-generated
• One Purchase Order can have multiple invoices
• Supplier Invoice No., Invoice Date, and Amount must be inputted
• Supplier Invoice supplier can be uploaded
• Must attach atleast 1 DR/s related to the same PO