Workflows

This section details the key business processes in the PRS system. Each workflow describes the steps, actors, and business rules involved in a specific process.

For information about how these workflows are implemented in the frontend, see Frontend Implementation.

Frontend-Backend Workflow Alignment

We've added new documentation to help align frontend and backend workflow implementations:

• Frontend-Backend Alignment: Overview of the architecture and synchronization points
• Status Transition Matrix: Detailed matrix of valid status transitions
• API Contract: API contract for workflow status transitions
• Improving Alignment: Recommendations for improving frontend-backend alignment
• Frontend-Backend Workflow Alignment: Detailed guide on aligning Zustand stores with backend database status fields

These documents include visual diagrams and detailed guidance to ensure consistent workflow implementation across the system.

Available Workflows

• Requisition Workflow: The process of creating and approving requisitions
• Canvass Workflow: The process of canvassing suppliers for quotes
• Purchase Order Workflow: The process of reviewing and approving purchase orders
• Delivery Report Workflow: The process of confirming and recording delivery of purchased items
• Invoice Report Workflow: The process of recording invoice from supplier
• Payment Request Workflow: The process of requesting for payments to suppliers
• Non-Requisition Workflow: The process for non-requisition-based payment requests
• Approval Workflow: The general approval process for various documents
• Notification Workflow: The process of sending notifications to users
• Attachment Workflow: The process of managing document attachments
• Item Management Workflow: The process of managing items in the system
• Supplier Workflow: The process of managing suppliers
• User Management Workflow: The process of managing users and permissions